Pre-event Planning

Pre-event Planning involves the planning that takes prior to an event. Planning effectively beforehand and evaluating events afterwards enables managers to detect and solve problems. It also highlights alternative strategies that are to be considered by exploring new ideas and technologies.

Aim to elicit opportunities to optimize cost, schedule and performance.

Identifying all stakeholders

 * all attendants
 * those who operate and regulate equipment at events
 * those who benefit from the event
 * those who fund the event

Details of competing events
Establish competing events impact on considered target market

Hazard identification
Identify all potential hazards. Determine who is at risk and their vulnerabilities to hazards.
 * Proximity to water
 * Wildlife
 * Winds and fire
 * Harmful materials
 * Attendee health
 * Slips, trips and falls in terrain
 * Wildlife and flora
 * High winds
 * Extreme temperatures
 * Chemicals stored on site

Local Authorities applications
Usually any application to stage an event must be submitted to a local events office, with various time-frames and other requirements.